Administrative Assistant

About this role

Healthcare Staffing Professionals has an immediate need for a Administrative Assistant. The Administrative Assistant provides high level operational, logistical, and communication support for a multi, year technology implementation project of a new administration platform. This role reports to the Deputy Director of the Office of Enterprise Initiatives and will support and take direction from the program and project managers. It ensures smooth coordination across project teams, maintains organized documentation, supports governance processes, and helps the project leadership team stay on schedule and informed. The position requires exceptional attention to detail, comfort working in a fast-moving environment, and the ability to manage sensitive information with discretion. A successful Administrative Assistant in this role is proactive, organized, and steady under pressure. The candidate in this role anticipates needs, keeps information flowing, and helps the project team maintain clarity and momentum across a long and complex implementation timeline.

The Department administers numerous benefit programs for current, inactive, and retired public employees. The benefit programs include the Wisconsin Retirement System, group health insurance, group life insurance, deferred compensation, employee reimbursement account, income continuation insurance, long-term disability insurance, duty disability, and long-term care insurance. This position would be responsible for providing program support to administrators and office directors and providing agency-wide administrative services.

Pay Rate: $27/hr

Location: This position is hybrid requiring the candidate to come to the office when we have the vendor onsite, typically one week per month, all dates are predetermined; Only accepting candidates that are current WI residents

Requirements: 

• At least 3 years of continuous experience providing administrative support in a government, technology, or project¿based environment, ideally in financial, benefits or pension-related administration environments.
• Strong proficiency with Microsoft Office Suite and collaboration tools (Teams, SharePoint, OneDrive). Experience with Outlook calendar management, Teams meeting coordination, and SharePoint document libraries and page updates. Accurate meeting note taking should also be included.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines with minimal supervision.
• High level of professionalism, confidentiality, and judgment.
• Strong organizational skills, time management, and attention to detail.
• Ability to work with a large team in multiple time zones.
• Ability to work in a hybrid onsite and remote capacity. Some meetings are held onsite and this position must be able to support in-person project activities.

Benefits:

• Medical, Dental, Vision Insurance

• Basic Life: $25,000 (100% employer paid)
• Basic Accidental Death and Dismemberment (AD&D) : $25,000 (100% employer paid)
• Voluntary Life/AD&D: Additional coverage options available for employees, spouses and children (100% employee paid)
• Company  401(k) plans with eligibility from the 1^st day of the month following hire.
• Nationwide contract opportunities
• Dedicated Administrative Support Staff

Sydney Health Mobile App

With Anthem's Sydney app, you can take better care of yourself with features that focus on your wellness, such as:

• Nutrition Tracker
• Community Resources
• Health Assessment
• Diabetes Prevention through Lark

Additional Resources

• Employee Assistance Program (EAP): Counseling, legal consultations, financial planning, and identity theft recovery
• 24/7 Nurseline for health-related inquiries
• Rula Mental Health Support: Therapy and psychiatry services
• Travel Assistance Program: Medical support and emergency assistance while traveling
• BenefitHub and LifeMart Discounts: Access to discounts on travel, shopping, Pet Insurance, movie tickets, flight and more
• Access HSP's wide range of wellness resources through Anthem's wellness portal.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law.

TrueBlue, Inc. And its brands welcome and encourage applications from candidates with disabilities. Accommodations are available upon request for candidates taking part in the application or interview process. If you require disability-related accommodation during the application or interview process, please contact your recruiter directly, employee relations at HR-Advice@trueblue.com, or 1-800-610-8920. TrueBlue, Inc. And its brands will consult with all applicants who request disability-related accommodation during the application or interview process to ensure that the accommodation provided takes into account the applications individual accessibility needs.

You must be work authorized in the United States on a full time basis without the need for employer sponsorship now or in the future.  The Company cannot offer employment to F-1 (student) visa holders who require sponsorship (including but not limited to STEM OPT extensions) in the future or cannot work now on a full time basis.

#2T2006