Staff Assistant

About this role

Healthcare Staffing Professionals has an immediate need for a Staff Assistant. The Staff Assistant provides critical administrative, organizational, and operational support to the Director of Home Visiting Systems and the wider Home Visiting Program (HVP) Management Team. This role manages day-to-day administrative functions, including complex calendar management, record keeping, and meeting logisticswhile executing internal administrative studies to drive workflow innovation and process improvement across the home visiting network.

The positions will start immediately upon acceptance and employment clearance and are initially funded through 6/30/27, with the good chance of extension.

Pay Rate: $30.47/hr working 40 hours a week

Location: Full Time | Koreatown - Wilshire

Benefits: Paid Holidays, Paid Sick Time, PTO

Healthcare: Employer Fully Funded Healthcare (options are: Anthem & Kaiser), Dental and Vision, Life Insurance from Initial

Job Duties: 

• Manage Complex Scheduling: Coordinate and maintain shared calendars for the Director and the HVP Management Team, resolving scheduling conflicts across multiple internal and external teams.
• Coordinate Meetings & Trainings: Organize, facilitate, and manage logistics for large-scale meetings for DPH MCAH Home Visiting Programs and Systems of Care.
• Meeting Documentation: Prepare comprehensive agendas, distribute meeting materials, draft and distribute clear post-meeting summaries and action items.
• Optimize Work Procedures: Conduct administrative studies of internal operations to analyze workflows and provide recommendations for improving organizational processes.
• Drive Team Efficiency: Proactively identify, design, and implement innovative process improvements to increase administrative efficiency and enhance cross-team collaboration.
• Information Architecture: Develop, modernize, and maintain organized digital and paper filing systems to ensure long-term record integrity and quick retrieval of sensitive program data.
• Track Program Deliverables: Ensure the timely collection and submission of monthly activity tracking forms, case studies, and compliance documentation.
• Data Synthesis & Performance Reporting: Collect, aggregate, and assist in analyzing program data; generate routine and ad hoc performance reports to monitor referral dispositions.
• Compliance Documentation: Support the Director in preparing programmatic reporting, funding reports, and compliance documentation required by County, State, and federal agencies.
• Cross-Agency Liaison: Serve as a central point of contact between DPH MCAH HVP staff, subcontracted agencies (HFA, PAT), and external partners to maintain timely, professional communication.
• Task Management Support: Assist the Director with the programmatic planning, daily oversight, and tracking of priority assignments across the home visiting network.
• Stakeholder Engagement: Distribute key program documents, policy updates, and reminders to network stakeholders to maintain operational alignment

Requirements: 

• Two years' experience in a general administrative staff or specialized staff capacity analyzing and making recommendations for the solution of problems of organization, systems and procedure, program, facility planning, budget, or personnel

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law.

TrueBlue, Inc. And its brands welcome and encourage applications from candidates with disabilities. Accommodations are available upon request for candidates taking part in the application or interview process. If you require disability-related accommodation during the application or interview process, please contact your recruiter directly, employee relations at HR-Advice@trueblue.com, or 1-800-610-8920. TrueBlue, Inc. And its brands will consult with all applicants who request disability-related accommodation during the application or interview process to ensure that the accommodation provided takes into account the applications individual accessibility needs.

You must be work authorized in the United States on a full time basis without the need for employer sponsorship now or in the future.  The Company cannot offer employment to F-1 (student) visa holders who require sponsorship (including but not limited to STEM OPT extensions) in the future or cannot work now on a full time basis.